Overview of Documents Needed in a Family Law File

Family law files involve a lot of preparation, and there’s plenty of information exchanged between the sides.

Having the proper documents are absolutely essential, especially if a case appears as if it is going to court. But finding the original documents can often be a time consuming a frustrating exercise because people often don’t know what you need until someone tells you to look for it.

If parties are using represented, the lawyers will typically keep the originals of many of these documents. They are required to care for these documents properly, and will return them at the conclusion of the file or the termination of the retainer agreement.

One important exception to this is the pieces of identification you provide, which will be copied and returned to you immediately. Identification requirements are quite routine, and should not be taken as a sign that the lawyer does not trust you or thinks you are pretending to be someone else.

 

Click here to download or print this file.

 

Disclaimer: Although the checklist is very detailed, not all of the disclosure items listed will be necessary or relevant to your case. Furthermore, the checklist is not comprehensive and you may be required (or requested) to provide additional documentation that is not listed.

Any private information that you provide or receive in connection with your case should be used only for the purposes of resolving your family law case, and for no other purpose. Improper use of another person’s financial information may have legal consequences. This list has been compiled by My Support Calculator for informational purposes only and does not constitute legal advice. You should always defer to a lawyer for legal advice.

Additional Documentation to Provide to Your Lawyer: Consider providing your lawyer with the additional information found in Information Required For Your Family Law Case. Ontario residents may also want to consider completing a draft Financial Statement: Draft 13.1 Financial Statement with Instructions (ON only)

Overview of Information Required for Your Family Law Case

One of the best ways that you can save money and keep your legal fees down is to be properly prepared. Family law cases can be complex and require a lot of information.

There are lots of documents that you can identify and locate when planning your family law file. But there’s also lots of questions and details that can come up during a file which help fill in the blanks.

In addition to obvious questions such as details about the parties, their relationship, and the children involved, the court or lawyers involved will also want to know employment information about you and your partner, detailed assets and liabilities, and information about the matrimonial home.

Bringing several pieces of identification for a meeting with a lawyer, and a chequebook, is usually a good idea. Identification requirements are common across Canada, and should not be considered an insult or a sign that the lawyer mistrusts you. A cheque may be needed to establish a retainer fee to establish the lawyer-client relationship, and the lawyer may want any existing child or spousal support payments to go through the lawyer’s office.

Filling out the following document will save you a considerable amount of time at a lawyer’s office, and should help the lawyer prepare for your file.

Click here to download or print this file. 

Documents Required:
See list of documents to provide to your lawyer: Basic Documents Required For Your Family Law Case.
For Ontario residents, also complete a draft Financial Statement: Draft 13.1 Financial Statement with Instructions (ON only).

Information You Need for your File

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Family Law File

Being prepared in your family law file will save you time – and money.

The following posts let you know how you can do some of the background work to collect the appropriate information and documents when planning for a family law case.

  1. Overview of Information Required for Your Family Law Case
  2. Overview of Documents Needed in a Family Law File
  3. Instructions for Completing Financial Statements (in Ontario only)

What Does a Typical Divorce Case Look Like? (DeAngelis v. Zanin)

What does a typical divorce case look like as it goes through the courts? The recent Ontario Superior Court of Justice trial decision by Justice Parayeski in DeAngelis v. Zanin is a good case study to provide litigants with helpful context about judicial decision-making in family law matters.

The parties were married in 2004, had one child (age 6 at trial), and separated in 2010. Although the parties were able to resolve many of their issues (and were commended for doing so by the trial judge), they required the court’s intervention to reach a final resolution. Justice Parayeski addressed the outstanding issues under the broad headings that are often seen in family law disputes.

Custody

The parents agreed (prior to trial) that the mother would have sole custody of the child, but the father asked to be provided with “written notice regarding major decisions relating to the child”. Although Justice Parayeski noted that the parents had difficulty communicating even about issues relating to the child, he found that “[the father’s request] phrased in that way, is most unusual”. He therefore declined to make the order sought by the father, and no further explanation was provided by the judge on this issue.

Section 16(5) of the Divorce Act provides that, unless the court orders otherwise, “a parent who is granted access to a child has the right to make inquiries, and to be given information, as to the health, education and welfare of the child.” Section 20(5) of Ontario’s Children’s Law Reform Act contains a similar provision (as does the legislation of most provinces that frame parental rights in terms of “custody” and “access”).

In light of the legislative background, there would likely be no issue if the father had asked to be “notified” about decisions relating to the child, instead of asking that the mother provide him with “notice” about these decisions. It is possible that Justice Parayeski was concerned that the order sought by the father could be misinterpreted as requiring the mother to inform the father in advance of making any decisions about the child’s welfare. While custodial parents are certainly encouraged to keep access parents informed about upcoming major decisions, a custodial parent would not breach the access parent’s rights to information by informing the access parent of a decision after it has already been made and executed.

An order requiring the mother to provide “notice” to the father might also result in ambiguity about the father’s role in making decisions regarding incidents of custody. It is important to remember that a parent who is awarded sole custody has the right to make all major decisions affecting the child, without having to discuss these decisions with the access parent in advance.

In certain circumstances, courts do order that the custodial parent must consult with the access parent prior to making major decisions, but if the parties are unable to agree, the custodial parent is still empowered to make the final decision (see for example: Lamont-Daneault v. Daneault, 2003 MBCA 111, at para 74, LaPalme v. Hedden, 2012 ONSC 6758 at para 97, and McArton v. Young, 2010 ONSC 3962, at para 24).

In McArton, the mother was awarded interim sole custody, but was ordered to advise the father in writing prior to making major decisions, in order to receive the father’s “input” on these decisions. In DeAngelis, Justice Parayeski apparently did not consider it necessary to order the mother to consult with the father prior to making decisions.

Access

The parties had agreed to a general access framework, but were unable to finalize the particulars of the father’s parenting time. The outstanding issues included:

  • Extending weekend access: The mother requested that the father return the child on Sunday nights after his weekend parenting time, and the father requested that the child remain in his care until drop off at school on Monday mornings. The judge agreed with the father, and noted that the additional overnight with the father would be beneficial for the child.

Courts will typically allow parents to extend weekend parenting time into Monday morning (even for relatively young children), unless there are legitimate concerns, ideally supported by reliable evidence, that such an arrangement is disruptive to the child. For example, if the parent often fails to deliver the child to school in a timely fashion, or the parent delivers the child without homework being done, without lunch, without adequate sleep, etc, extending parenting time may not be appropriate (see for example: Cunningham v. Cunningham, 2013 MBQB 50).

  • Mid-week access: The father requested that his mid-week parenting time be extended from an evening to an overnight. The mother disagreed with an overnight, and requested that the father’s mid-week parenting time end earlier, to allow her to prepare the child for bed. Justice Parayeski Justice noted that the status quo before trial was a mid-week visit with the father from 6:15 p.m. to 8:30 p.m. He found that the father’s request to increase the time was ‘too much, too soon’, especially in light of his order that weekend parenting time be extended, and that the mother’s request to decrease the time had more to do with her need for control than with the child’s best interests. Accordingly, Justice Parayeski ordered the mid-week visit to remain the same.

This decision provides a good illustration of the significance of status quo in parenting. Generally speaking, courts are reluctant to make drastic changes to children’s schedules in the absence of strong evidence that an established routine is not in the children’s best interests (for ex: where there are concerns about the children’s well being or safety or a party’s parenting ability).

Although it is certainly possible to make changes to any parenting schedule, even when the schedule is mostly “working”, courts prefer changes to be gradual, to allow children time to adjust. In light of the courts’ tendency to use the status quo as a starting point, it is particularly important for access parents to insist that an acceptable parenting schedule is established as soon as possible after separation (while keeping in mind that the children’s best interests are paramount in determining what schedule is appropriate).

  • Pick up and drop off and missed access visits: The mother claimed that the father was often late to pick the child up, and asked to be given the right to declare an access visit “abandoned” if the father was late by 30 minutes or more. Justice Parayeski agreed that the mother and child should not be kept waiting, but also noted that the father worked out of town and could not control factors such as traffic. Although Justice Parayeski noted that the father should call and explain any delays to the mother and the child, he declined to make an order on the issue.

The mother also requested that the father provide 48 hours’ notice of any missed access visits. The father asked notice to be only 8 hours. Justice Parayeski ordered that the father provide 24 hours’ notice. To provide further incentive to the father, Justice Parayeski ordered that missed visits would only be rescheduled when 24 hours’ notice is provided.

  • Holiday schedule: Justice Parayeski reviewed the parties’ proposals for holiday access during Easter, statutory holidays, March Break, and the summer vacation. In each instance, he found the father’s proposals to be more reasonable, and ordered holiday access as requested by the father.

Access is the right of the child, and not the right of the parent. Unless there are specific concerns about prolonged/consecutive parenting time, or practical difficulties such as serious scheduling issues, courts are often prepared to order generous holiday parenting time to access parents. Absent specific and cogent reasons to limit time, there is an increasing tendency by the courts to order generous parenting time for access parents, even in cases involving very young children (see also: the “maximum contact principle” in section 16(10) of the Divorce Act) 

  • Overnight visits: The mother requested the father’s overnight visits to take place at the father’s parents’ or sister’s home. The father advised that he secured a furnished apartment and asked for overnight access to take place there. He suggested that the mother should visit his apartment to satisfy herself that it was suitable for the child, and the parties would return to court if they couldn’t agree after her visit. The judge found the father’s suggestion to be more reasonable than the mother’s, and ordered accordingly.

Life Insurance

The mother requested that the father maintain a life insurance police of $300,000 to secure his child support obligations. The father requested that the mother be obliged to maintain a similar policy on her life. Justice Parayeski ordered both parents to maintain similar life insurance policies. He noted that:

[11]      While the father’s request is out of the ordinary inasmuch as it is usually the support payor who is obliged to carry life insurance, the rationale behind that request is compelling.  In the event that the mother should die before the child no longer requires support, it is probable that he would live with the father full-time.  Without the mother being insured, the full support obligation would rest on the father, just as that burden would rest upon the mother should the father die before his child support obligation ends.  I see no manifest why reason life insurance should not be carried by both parents for so long as the child remains dependent.  The amount suggested by the mother is reasonable.

Property Division and sale of the Matrimonial Home

In this case, the mother and child continued to live in the parties’ jointly owned matrimonial home. The mother sought an order allowing her to buy out the father’s equity in the home. The father argued that the home should be listed for sale, and that the mother could make an offer on the home, to be considered against other offers made in the open market.

Justice Parayeski acknowledged that a spouse cannot be forced to sell his/her equity in a matrimonial home to the other spouse without his/her consent. However, he found that the father previously consented to an order that allowed the mother to buy his interest in the home, and the father did not take any steps to set that order aside. As a result, Justice Parayeski ordered that the wife could buy the husband’s equity in the home at fair market value.

The parties were not able to agree on the fair market value of the home. Each party provided an expert appraisal report, but there was an $83,000 discrepancy between the values provided by the two experts. Justice Parayeski preferred the mother’s expert because. The mother’s expert considered properties that were more similar to the matrimonial home in terms of amenities;

  • The father’s expert did adjust the value of comparable properties to account for differences between those properties and the matrimonial home, but his adjustments were general, rather than specific;
  • In making adjustments for the value of comparable properties, the father’s expert did not take into consideration case-specific factors that may affect the adjustment, such as the neighborhood where the matrimonial home and comparable properties were located.

Justice Parayeski’s comments illustrate the types of factors that courts will consider when assessing expert reports. Litigants who are dealing with valuation issues should keep these factors in mind when assessing the strength of their own expert reports, and any expert reports provided by the other party.

The parties in this case ran into further difficulty because their expert reports were outdated, and neither party provided evidence about the current value of the home. Justice Parayeski calculated the present value of the home based on an appreciation formula that was presented by the mother’s expert during his testimony at trial.

This outcome should serve as a reminder to litigants that it is crucial to provide the judge with sufficient evidence to enable him/her to make decisions. Prior to attending any court appearance, litigants should ensure that the court has access complete and up-to-date evidence about every outstanding issue. If such evidence is not available, the court may have to make a decision based on incomplete information, to the detriment of either or both parties.

Other Issues

As a final issue, the parties were not able to agree on the division of household contents. The majority of household contents remained in the matrimonial home when the father moved out.  The mother suggested that she should keep all the contents in the home, and that the father should be credited with $4,000 for his 50% share of the value. The father argued that the household contents were more valuable than $8,000, and noted that it cost him significantly more than $4,000 to furnish his new home.

The father made a proposal for division of contents, and Justice Parayeski found it to be reasonable: the mother was ordered to create an inventory of the disputed household contents and divide it into two lists with equal total values. The father would then select one of the lists, and each party would keep the items from his or her list.

Conclusion

Justice Parayeski’s decision in DeAngelis exemplifies a very important point that all family litigants would do well to remember: in family law disputes, reasonableness wins the day. This is especially true in cases involving children.

Judges are often required to make decisions that will have a significant impact on children’s day-to-day lives, and their futures.  In the vast majority of cases, judges are asked to make these decisions without knowing the children in question, and without the benefit of neutral third-party evidence.

In the face of conflicting evidence from the parties, judges try to create solutions that are reasonable. Litigants who can demonstrate to a judge that they are willing to put the need of children first, to work with the other parent, and to compromise (unless there are valid and demonstrable reasons to insist on a position), will often receive the orders they are seeking, or orders that are quite close. This is what happened for the father in this case; whenever he presented reasonable proposals, Justice Parayeski ordered in his favour.

Terminating Support for Adult Children

The decision in Diment v. Diment by Justice Midwinter of the Manitoba Court of Queen’s Bench deals with a motion by a father to terminate child support for an adult child, and a cross motion by a mother to vary the proportionate sharing of the child’s post secondary education and dental expenses.

The child attended a full-time nursing program until April, 2012. During the summer of 2012 (Between April and August), the child was employed, and earned approximately $6,400. She continued to reside with the mother during that time.  The child resumed full time attendance at school in September, 2012.

The father moved for an order terminating his child support obligations for May – September, 2012, when the child was not attending school and was employed. He took the position that the child should use her earnings from the summer job to contribute to her expenses. The father agreed that the child resumed being a child of the marriage in September, 2012, but claimed that only Table support was payable commencing in September, 2012. Finally, the father sought an order terminating child support for the child commencing December, 2013, pursuant to a prior agreement between the parties. The mother took the position that the father should pay child support for summer, 2012, and that he should pay his proportionate share of the child’s section 7 expenses while the child was attending school in 2013.

The judge found that it was reasonable to expect the child to contribute some of her earnings toward her expenses, however, he noted the Manitoba Court of Appeal’s comments in Rebenchuk v. Rebernchuk, that

…. to reduce or eliminate parental support because the child took several breaks to work and save money, or opted for part-time studies, would penalize her efforts to achieve her goals with limited means.

In determining the appropriate level of child support for the adult child attending a program of education, the judge cited the framework set out by the Court of Appeal in Rebenchuk:

[20]  Based on Rebenchuk, there are three steps to consider.

1.  Does the person for whom support is sought a child of the marriage?
2.  Is the table amount in the guidelines inappropriate? If not, then the guidelines should be awarded.
3.  If the answer to step two is yes, what level of support is appropriate?

The judge found that steps 1 and 2 of the Rebenchuk inquiry were met. He noted that the child remained a child of the marriage, and that:

 Once the daughter returns to full-time attendance at her program, and for the full term of 2012, there will be a requirement for support over and above the table amounts by virtue of tuition. Accordingly, I am of the view that the second step in the case of Rebenchuk has been met.

Moving on to step 3 of the inquiry, the judge made the following findings in determining the appropriate level of support:

  • If the parents’ marriage remained intact they would have decided to support their daughter in her ultimate aim of receiving a practical nursing certificate;
  • The degree to which the child is able to earn an income to contribute to her own education is not entirely clear, and there was no evidence that the child still had access to her previous employment;
  • The child’s living expenses were reasonable since she was living at home with her mother and was being supported;
  • The child’s career plans appeared reasonable;
  • The child would likely benefit from her program of study, in that completion of same would hopefully result in a career and full-time employment
  • It was unclear whether part-time employment was available to the child while she studied full-time; and
  • It was unclear whether the child was eligible for student loans or other financial assistance.

On the basis of the findings above, the judge ordered the father to pay Table child support for the period between April and August, 2012. The father’s motion to terminate Table child support as of December 31, 2012 was granted, on consent, however, the father was ordered to contribute his proportionate share toward the child’s 2013 tuition expenses and any dental expenses as they arise.

The judge in Diment made a finding that the child continued to be a child of the marriage, notwithstanding that not attending a full-time program of education. His decision is consistent with section 1(1) of the Divorce Act, which defines a “child of the marriage” as a child who is “… (b)  the age of majority or over … but unable, by reason of illness, disability or other cause, to withdraw from their charge or to obtain the necessaries of life.”

It is noteworthy that child support for adult children of unmarried spouses is subject to the definition of “child of the marriage” in the various provincial family law statutes, and the definitions are not always consistent with the Divorce Act.  For example, section 31 of Ontario’s Family Law Act provides that a parent is obligated to child support for a child over the age of majority only if that child “is enrolled in a full time course of education.”

Although provincial legislation in Ontario clearly treats children of unmarried spouses differently than children of married spouses, no steps have been taken to amend the legislation to date. Litigants with adult children should therefore be mindful of the legislation pursuant to which child support is being requested and/or ordered in their case.

Interim Order Adjusted when Father Moved from Russia to America

Justice Midwinter of the Manitoba Court of Queen’s Bench (Family Division) examined in Cunningham v. Cunningham the care and control of children whose father was initially employed in Russia, but then was hired to work in the United States.

The parties in this case were married for just over a year and separated in 2006. They had two children, ages 7 and 9. Following the separation, the father was employed in Russia and returned to Manitoba for one-month periods between prolonged stays abroad.

As a result of the father’s employment schedule, an interim order was made in 2010, which provided that the father would have care and control of the children for 10 days each month when he was in Manitoba. The father subsequently became employed in the United States, but returned to live in Manitoba. The father insisted on the schedule to continue as set out in the interim award, while the mother sought a change.

The judge awarded the mother primary care and control of the children, and reduced the father’s access to alternate weekends (from Friday evening to Sunday evening), based on the following findings:

  • The interim order clearly stipulated that the father’s access schedule of 10 days per month was ordered in contemplation of his employment in Russia
  • The children reside primarily with their mother, and are in full time attendance at school in the mother’s community
  • The children missed many of their extra-curricular activities when with the father
  • There were issues with schoolwork when the children were in the father’s care
  • The children need more stability than is provided with the current schedule

The judge also ordered the father to have two one-week periods of access during the summer months, and ordered the father to take the children to all scheduled extra-curricular activities while they are in his care.

Additional clauses dealing with the children’s travel were also included in the order, and a peace enforcement clause was issued on consent.

Finally, the father was ordered to pay Table child support and his proportionate share of section 7 expenses, and the mother was ordered to consult with the father prior to incurring any future section 7 expenses for which she may seek contribution.

Procedural Fairness in Child Protection Trials

Alberta (Child, Youth and Family Enhancement Act, Director) v. M.K. deals with a motion by the Director of Alberta’s Child and Youth Services agency (“Director”) to proceed with a permanent guardianship trial under Alberta’s Child, Youth and Family Enhancement Act,  in the absence of the responding party.

The Director brought an application for a Permanent Guardianship Order (“PGO”) of  a child, A.W. (the “child”). The child’s mother died in 2005 and her father was sentenced to a long period of incarceration. As a result, the maternal grandmother (the respondent) became the child’s Guardian.  In 2010, the child was apprehended from the grandmother by Director, who was granted initial custody.

The Director’s Temporary Guardianship application and subsequent  PGO application involved some 40 court appearances, 6 counsel changes by the grandmother, and three trial adjournments,  all requested by the grandmother.   As a result, the child was left in an “initial custody status” for over two and one half years.  The permanent guardianship trial was finally set for August, 2012.  In July, 2012, the grandmother requested a fourth adjournment, which was denied. On the date of the trial, the grandmother decided not to attend at court, and instructed her lawyer to proceed in her absence. The grandmother’s lawyer requested and was allowed to get off the record. As a result of the grandmother’s non appearance, the Director applied to proceed in her absence.

In considering the Director’s application, the Judge W.S. Andrew cited the decision of the Alberta Court of Appeal in B.N. v. Alberta (Director of Child Welfare),

 [10]           The Court recognized that the duty to enter into an inquiry prior to proceeding to trial arises from the principle of a parent’s right to procedural fairness and to be heard in child welfare proceedings.  This principle was articulated by the Supreme Court of Canada in New Brunswick (Minister of Health and Community Services) v. G.(J.), [1999] 3 S.C.R. 46.

 [11]           The Alberta Court of Appeal held that, while procedural fairness is fundamental in child protection proceedings, it is not absolute.  The Court was satisfied that an inquiry guided by a number of factors “provides sufficient protection to an absent parent in light of the overriding onus to proceed in the best interests of the child.” (Para 36).  The factors to be considered, as outlined by the Court at paragraphs 31 and 32 are as follow:

 a) the nature and date of the notice given, and the adequacy of it in the unique circumstances of the case;

b) the circumstances of the parent’s residence and ability to receive messages or correspondence;

 c) the parent’s pattern of past attendances at scheduled trials or hearings;

 d) the number of adjournments and length of delay leading up to the hearing;

 e) the extent of the parent’s involvement with the children prior to the hearing;

 f) whether there is some other reasonable explanation for the parent’s absence; and

 g) whether further attempts to secure the parent’s attendance may be productive.

Judge W.S. Andrew examined each of the factors articulated in the B.N. decision, and found that most factors worked against the grandmother. Judge W.S. Andrew found that the grandmother was fully engaged in the court process prior to the trial date:

  • she had regular supervised access to the child after the child was apprehended by the Director;
  • she attended the vast majority of the 40 or so previous court appearances and was familiar with the court’s process;
  • she attended at court on the day her request for a further adjournment was dismissed, and;
  • she was aware of the date on which the trial was scheduled to commence.

Judge W.S. Andrew found that no cogent reason was provided for the grandmothers’ non appearance, and that, absent a bench warrant to compel her attendance, further efforts to contact her could be equally productive or unproductive.

Judge W.S. Andrew noted that:

 [19] …All the factors [as set out in the B.N. decision] must be considered and the overriding test is what is in the best interests of the child.  In these circumstances, the best interest of the child is to have a decision made and some finality brought to her situation which has been left in suspension for at least two and a half years. It is clear that [the grandmother] is aware of these proceedings and has chosen not to attend. Further attempts to secure her attendance would not be productive, nor in the child’s best interests.  After reviewing all the factors, this Court finds that it is in the Child’s best interest to proceed.

 Accordingly, the Director’s application to proceed with trial was granted.

 

 

New Divorce Application Practice Direction in B.C.

A new Practice Direction was released in B.C. for divorce applications, providing guidance on the preparation of Final Orders in Undefended Family Law Cases under Rule 10-10, and Summary Trials under Rule 11-3:
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New B.C. Practice Direction on Appeals from Provincial Court

A new Practice Direction is available for appeals from the Provincial Court under Section 233 of the B.C. Family Law Act. Rule 18-3 of the Supreme Court Family Rules states,

Directions

(3)  A notice of appeal must include

(a) the standard set of directions, in the form directed by the Chief Justice, governing the conduct of the appeal…

The new directions for these circumstances are as follows:

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